Run your club without the chaos
Player management, team selections, availability, fixtures, and club comms — all in one platform built by community club volunteers, for community club volunteers.
14-day free trial · No credit card required
Get the app
Built by the village, for the village
Vico comes from the Latin word for village or neighbourhood — because that's what a sports club really is. A community. Vico was born from the real frustration of managing multiple teams across a hockey club — chasing availability on WhatsApp, juggling spreadsheets for team selections, and spending Sunday mornings on admin instead of at the ground. We built the tool we wished existed, so volunteers can spend less time on logistics and more time with their club.
"It's Tuesday night. You've sent availability texts to 40 players across 5 WhatsApp groups. Half haven't responded. You've got a spreadsheet open trying to remember who played last week, who's injured, and who's already playing in the other grade. Sound familiar?"— Every volunteer coordinator, everywhere
Your week, simplified
From requesting availability to publishing team sheets — here's how Vico fits into your actual weekly workflow.
Everything your club needs, nothing it doesn't
Purpose-built for clubs with multiple teams and grades. Not a generic team app — a real club management platform.
Upload your whole season in minutes
No more manually entering every game. Import your entire fixture list from your association — Vico maps grades to your teams automatically.
- ✓ Upload fixtures via spreadsheet or paste a link
- ✓ Auto-map external grades to your Vico teams
- ✓ Run multiple seasons simultaneously (Winter & Summer)
- ✓ Manage rounds, byes, and rescheduled games
- ✓ Opponents, venues, and times all in one place
See who's available. Select across all teams. Publish in one go.
The drag-and-drop Selection Builder is Vico's core. See player availability at a glance, drag them into teams, and Vico tracks double-ups so you never accidentally overcommit someone.
- ✓ Visual drag-and-drop between teams and grades
- ✓ Real-time availability status per player
- ✓ Double-up tracking — see who's already selected elsewhere
- ✓ Copy selections from previous rounds
- ✓ Publish all teams at once or individually
- ✓ Configurable eligibility rules per section
One place for all club comms
Stop managing 15 WhatsApp groups. Vico gives each team, section, and the whole club their own chat channels — with announcements, polls, and coordinator controls built in.
- ✓ Team, section, and club-wide chat channels
- ✓ Polls for team decisions and feedback
- ✓ Coordinator announcements — broadcast to the right people
- ✓ No personal phone numbers shared between members
- ✓ Players only see channels relevant to them
Your whole club, organised
Every player, every section, every role — in one place. Players self-register via invite link, and you assign them to sections. No more tracking spreadsheets of who plays where.
- ✓ Players sign up themselves via invite link or code
- ✓ Assign players to multiple sections (Mens + Masters)
- ✓ Search, filter, and sort across your whole club
- ✓ Track season games, availability rates, and double-ups
- ✓ Import existing player lists from CSV
Safe for juniors. Peace of mind for parents.
Running junior sections means extra responsibility. Vico is built with safeguarding at its core — guardian linking, communication oversight, and age-appropriate access controls are standard, not afterthoughts.
Guardian Linking
Parents and guardians are automatically linked to junior players. They receive all communications and can manage availability on their child's behalf.
Communication Oversight
No direct adult-to-minor messaging without guardian visibility. All team communications are transparent and auditable.
Role-Based Access
Coordinators only see the sections they're assigned to. Players only see their own teams. No one gets more access than they need.
Emergency Contacts
Coordinators can access emergency contact details pitchside for every player — crucial for away games and tournaments.
Why not just use WhatsApp and spreadsheets?
It's 9pm on a Tuesday. You've sent availability texts to 40 players across 3 WhatsApp groups. Half haven't responded. You've got a spreadsheet open trying to remember who played last week, who's injured, and who's already playing in the other grade. You're copying names between tabs and hoping you haven't double-booked anyone for two games at the same time. Then the group chat blows up with 47 messages about who's bringing oranges.
The Old Way
- ✗ Player info scattered across spreadsheets and WhatsApp
- ✗ Chasing availability every single week
- ✗ Manual copy-paste for team selections across grades
- ✗ No way to track who's already playing in another team
- ✗ Important messages buried in group chat noise
- ✗ Parents sharing personal numbers with coaches
With Vico
- ✓ All members and teams in one organised system
- ✓ Players submit their own availability — with reminders
- ✓ Drag-and-drop selection across all teams at once
- ✓ Automatic double-up tracking and warnings
- ✓ Structured channels — announcements, polls, team chat
- ✓ Built-in safeguarding for junior communications
Every role in your club, one platform
Different people need different things. Vico gives each role exactly what they need — no more, no less.
Club Owners
Full oversight of every section, team, and player. Manage subscriptions, delegate to coordinators, and see the big picture across your entire club.
Coordinators
Manage your section's teams, players, and selections without seeing the whole club. Request availability, build teams, and publish — all from one screen.
Players
Check your selections, submit availability, chat with teammates, and see match details — all from your phone. No login hassle, just tap and go.
Parents & Guardians
See your child's schedule, manage their availability, and receive all team communications. Multiple children at the same club? One account handles it all.
Simple, transparent pricing
One annual fee for your whole club. No per-player charges. No surprises.
- ✓ All core features
- ✓ Team selections & availability
- ✓ Club chat & announcements
- ✓ Fixture management
- ✓ Mobile app access
- ✓ Email support
- ✓ Everything in Small – Medium
- ✓ Multiple simultaneous seasons
- ✓ Section coordinators
- ✓ Fixture import wizard
- ✓ Priority support
- ✓ Everything in Large Club
- ✓ Dedicated account manager
- ✓ Phone support
- ✓ Custom onboarding
- ✓ Multi-club management
All plans include a 14-day free trial. No credit card required.
Your club is a community. Run it like one.
Join clubs across Australia who've swapped the spreadsheets and WhatsApp chaos for one platform that brings their whole village together.
14-day free trial · No credit card required